Leadership Caffeine: Use Daily Conversations to Promote Development

image of a foam coffee cup with brown outer sleeveToo many bosses leave discussions about professional development to one or two occasions during the year, usually syncing them with the annual performance evaluations. Follow this formula and you’re doing your team members and your firm a tremendous disservice.

Rather than keeping professional development talk locked to the calendar, I’m a big fan of frequent “on the fly” conversations that directly support an individual’s developmental needs and goals. Frequent conversations keep the topic front and center and allow you to focus on providing active coaching that transcends a task orientation. And importantly, the regular development discourse helps build trust between you and your co-workers. After all, there’s no higher form of respect you can pay to someone in the workplace than helping them work towards achieving their career aspirations.

6 Ideas to Help Strengthen Your Daily Professional Development Conversations:

1. Establish a Firm Foundation for the Discussions. Start the process by establishing a mutual understanding of your team member’s next step and long-range professional objectives. Armed with an understanding of personal professional goals, you can better assess and coach as well as design opportunities to support development of the needed skills and experiences.

2. Emphasize Strengths Initially. Our first reaction is to typically look at the weaknesses we perceive in an individual and focus our developmental efforts (training, feedback etc) squarely on those items. They’re weaknesses for a reason, and my encouragement is to look at the individual’s strengths and call those out (always with examples!) as they relate to the next step. If someone has shown success in informally guiding teams or serving as a trouble-shooter, those are great places to reinforce positive behaviors and link them to the individual’s position and career aspirations. I love building on strengths rather than preoccupying on weaknesses.

3. Treat this Work Like As If You Were Building an Apprenticeship Program. (You are!) In most environments, the higher one rises on the organizational ladder, the more the issues of leadership, strategy, presence and the ability to cope with uncertainty or ambiguity are relevant. Establish a common vocabulary around these somewhat squishy topics by using examples and encouraging external reading and study. It’s hard to grok professional presence unless you can point to examples, and it’s tough to talk about strategy unless you’ve built a common vocabulary and given it context. Invite the individual to a strategy session, encourage them to read on the topic and then provide opportunities for the individual to contribute to the process. It’s key to design assignments to expose the individual to these various areas of professional growth. Other ideas: identify an opportunity for the individual to informally lead teams or groups (projects are great for this!); offer an opportunity to help work on customer or market facing activities, and expose the individual to complex problem situations. Watch their performance and supply regular feedback during your daily discussions. (Feedback is best served warm.)

4. Yes, You Still Need to Mind the Gaps. While I emphasized focusing on strengths above, good observation over a wide variety of activities in your Apprenticeship Program will offer ample opportunity to identify critical gaps in knowledge or behavior. Ample feedback…always two-way, plus the identification of necessary training fits well in this stage.

5. Use Questions to Teach. Effective coaching is much about asking great, thought-provoking questions. No need to deliver monologues…ask people for their own reactions, perceptions and emotions based on their experiences with different activities. Asking an individual to assess his or her performance for a particularly challenging activity opens up the discussion and coaching opportunities. Reinforce where you perceive they get it, and help them see blindspots. All of this works better when driven by questions.

6. Create Opportunities to Link Daily Performance to Development. One of the great things of leading and supporting the development of others is that we have nearly endless opportunities everyday to observe and support our team members. While everyone is busy, adding a few minutes on to a status update, grabbing a cup of coffee once or twice per week or reaching out with that extra phone call as the week is winding down, are all easily accomplished.

The Bottom-Line for Now:

Deliberate development of your team members and teams is much about you cultivating the right presence of mind for this topic and then incorporating it in your regular discussions. There’s no rule against talking early and often about development, and in fact, it’s an ingredient in promoting high performance in your workplace. You have dozens to hundreds of interactions with your team members every week, start using them effectively.

Don’t miss the next Leadership Caffeine-Newsletter! Register herebook cover: shows title Leadership Caffeine-Ideas to Energize Your Professional Development by Art Petty. Includes image of a coffee cup.

For more ideas on professional development-one sound bite at a time, check out Art’s book: Leadership Caffeine-Ideas to Energize Your Professional Development

New to leading or responsible for first time leaders on your team? Subscribe to Art’s New Leader’s e-News.

An ideal book for anyone starting out in leadership: Practical Lessons in Leadership by Art Petty and Rich Petro.

 

5 Radical and Irreverent Ideas to Help You Find Focus at Work

Image of a magnifying glass hovering over the word FocusA typical day in most workplaces is one unending series of large and small distractions that combine to keep most of us from making much forward progress on our one or two real priorities that matter. I can’t count how many times I’ve heard people mutter around 5:15 p.m. that they are finally getting to the task they had started the day intending to complete.

Sadly, the workplace environment may be the single biggest inhibitor of effective workplace productivity.

5 Radical Ideas to Help You Find More Focus:

Health warning. Applying these ideas without a bit of common-sense and discretion may be harmful to your boss’s view of you. On the other hand, you might just make enough progress on your priorities to earn the boss’s undying gratitude.

1. Ignore Your Outlook Calendar. Yeah, I know…you would rather not wear underwear to work than go an hour without your precious calendar. This marvel of software engineering may be the greatest tool on the planet for organizing and systematizing distractions in the form of useless updates, never-ending status check-ins and meetings with no particular purpose that anyone can discern. Unless it involves a boss, the boss’s boss or a real boss in the form of a customer, try ignoring the rest of the filler in your schedule and use the time wisely on something that matters.

2. Say “No” to People Who Just Want to Talk. These human time-sinks (the analog equivalent of heat sinks in electronics that suck the heat out of the environment) amble into your assigned work space, plop their rear-ends down and regale you with tales of irrelevant crap. Before you know it, you’ve been lulled into a catatonic trance by the drone of their voice and you only snap out of it when mercifully, your Outlook meeting alarm goes off, offering you an excuse to trade this waste of time for another. Learn to politely shut these people down in the interest of getting your work done. Do this consistently and you’ll train them to stay away. Steel yourself for the sad puppy dog looks you get when you politely nudge them the hell out of your office.

3. Quit Deleting Things from Your E-Mail In-Box. Much like my Outlook comment above, I feel a ripple in the force for this one. Efficiency experts everywhere, you have permission to be outraged by this idea! In reality, there’s not a damned thing you’ll do better if your e-mail in-box is pristine. It might satisfy some goofy psychological need, but here’s a dirty little secret for most of us: the search function makes your in-box the greatest digital filing cabinet you’ll ever not own. The 1.2 million e-mails in my g-mail in-box (OK, it’s only 67,000 and I have to pay google $5 a year for storage space) are happily searchable at light speed and I know where everything is. And face it. At the end of your life, if you could have back the hours you invested over a career in cleaning up your in-box, I bet you would like that time back.

4. “Just Say No” to Powerpoint.  Seriously…one more flipping trip through a death-march of serial boredom perpetrated on me by individuals who missed the memo on bullets, font-size and pixels on screen, and I might lose it. What started out as a cool way to share ideas has turned into the single biggest inhibitor of effective dialog ever invented. Turn off the projector and the computer, stare at your colleagues and start talking. If you need a picture, go to a white-board. You’ll be amazed at the quality of the conversations when people are freed from the tyranny at staring at a screen until they start drooling.

5. Let the Little Things Age On Your To-Do List. This isn’t a game of volume, it’s a game of quality. If you’re a chronic “To-Do” list maker, make certain to focus on the one (or at most two) major issues on your list. While you might feel like you’re making progress by knocking out a bunch of the little items, it’s a never-ending trap that guarantees you’ll never make it to the big items. Somehow those pesky mosquito-like tasks multiply and just when you swat a bunch out of the way, the new ones return. Let the buzzing continue, because there are dragons that need slaying.

The Bottom-Line for Now:

Time is our most precious asset. It’s irreplaceable, and the top performing professionals I know are remarkable at focusing on what matters and pushing the other items out of sight and out of mind. It’s easy for us to be lulled into the rhythm of the daily workplace and all its inherent distractions. It’s essential for us, for our teams and for our organizations to fight the distractions and find the time to focus on the issues that matter. If you cannot connect an activity to serving a customer, serving an employee or team member or helping the company beat a competitor or achieve key goals, it’s not an activity worth pursuing.

Don’t miss the next Leadership Caffeine-Newsletter! Register herebook cover: shows title Leadership Caffeine-Ideas to Energize Your Professional Development by Art Petty. Includes image of a coffee cup.

For more ideas on professional development-one sound bite at a time, check out Art’s book: Leadership Caffeine-Ideas to Energize Your Professional Development

New to leading or responsible for first time leaders on your team? Subscribe to Art’s New Leader’s e-News.

An ideal book for anyone starting out in leadership: Practical Lessons in Leadership by Art Petty and Rich Petro.

 

5 Common Sense Ideas for Growing Your Power at Work

Graphic image with the words, It's Your Career and other related professional development wordsWhile we often associate the concept of “power” in the workplace as something bestowed by title or gained and maintained through political gamesmanship, you neither require a promotion, nor do you need to plot and claw your way to the next level to grow your power.

In most workplaces there’s an over-abundance of the stuff just lying around waiting for someone to pick it up and apply it. There’s no reason why that someone can’t be you.

First, Some Context on Power at Work:

Power and it’s close cousin, Influence, are not dirty words. Both are components of every organization’s environment and both must be carefully cultivated for you to succeed whether you lead teams or functions or serve as an individual contributor.

Those who leverage power drive the organization forward by making decisions, by developing, or leading key initiatives and by bringing the right resources and expertise to bear for a given challenge.

Nothing significant happens in an organization without the application of power and influence wielded by those who have carefully cultivated these qualities.

5 Ideas to Help You Grow Your Power and Keep Your Integrity Intact:

1. Start simple. Pick a visibly vexing problem and lead the charge to solve it. It’s amazing how many visible workplace problems go unattended. It’s the fire in the garbage can syndrome. Groups look at it, talk about it, wonder about it, but no one seems to do anything about it. That’s your cue!

2. Serve as a Network Connector. Cultivate relationships with peers and higher-ups in functions other than your own. Look for opportunities to bring members of disparate groups together on projects or one of those problem-solving activities you grabbed control of in #1 above. Your knowledge of and access to other resources, particularly people or teams with unique skills is a valuable source of power.

3. Tune in to Your Boss’s Goals and Help Her Achieve Them. Nothing cultivates upward influence like actively supporting and advocating for your boss. Leverage those cross-functional relationships you’re busy developing to push her agenda along. As she succeeds, you succeed.

4. Attach Yourself to High Visibility Projects. There’s nothing particularly shameful or evil about striving to participate in the big projects with senior executive visibility. Do a good job with the first three on this list, and your odds of successfully attaching yourself to the firm’s “Failure is Not an Option” initiatives go up considerably.

5. Make Heroes Out of Your Colleagues and Team Members. Seriously. A grateful network is a powerful network. Help those around you gain visibility and achieve their goals and you’ll gain long-standing support from a growing group of thankful co-workers. Contrary to the many misguided attempts I’ve seen from people who lived to grab the spotlight, I prefer to shine it on those around me making things happen. It never hurts to have a large number of people who are grateful to you for your support.

The Bottom-Line for Now:

Jeffrey Pfeffer in his excellent book, Power—Why Some People Have it and Other’s Don’t, offers ample evidence for the importance of cultivating power to lead a happy (and even healthy) work life. Healthy and happy are what it’s all about. Instead of associating growing power as something requiring you to step all over others on your way to the top, try the noble frontal assault on this important workplace asset. You might just be surprised how easy it is to become that person calling the shots, guiding the resources and making things happen across your organization.

Don’t miss the next Leadership Caffeine-Newsletter! Register herebook cover: shows title Leadership Caffeine-Ideas to Energize Your Professional Development by Art Petty. Includes image of a coffee cup.

For more ideas on professional development-one sound bite at a time, check out Art’s book: Leadership Caffeine-Ideas to Energize Your Professional Development

New to leading or responsible for first time leaders on your team? Subscribe to Art’s New Leader’s e-News.

An ideal book for anyone starting out in leadership: Practical Lessons in Leadership by Art Petty and Rich Petro.

Leadership Caffeine—Managing and Developing the Extraordinary

image of a foam coffee cup with brown outer sleeveThe Leadership Caffeine series is over 200 installments strong and is dedicated to every aspiring or experienced leader and manager seeking ideas, insights or just a jolt of energy to keep pushing forward. Thanks for being along for the journey!

Let’s face it, some people are graced with an extra gear that the rest of us don’t have. Whether it’s remarkable creativity or ingenuity, or incredible technical skills, it’s exciting to manage and support extraordinary individuals.

It’s also very challenging.

Good managers and leaders tailor their approach for individuals, however, when presented with someone who is light-years beyond their peers in certain areas, many managers stumble and struggle when it comes to daily management and on-going support and development. Here are some suggestions for strengthening your support of these unique individuals.

4 Suggestions for Managing and Developing the Gifted Individuals on Your Team:

1. Remember, you cannot compromise your standards for accountability and fairness. Standards of accountability and fairness must be universal, however, when it comes to supporting development and leveraging the skills of those uniquely gifted, don’t feel compelled to hold these people back. A superstar needs role players to win a championship. Nonetheless, in the eyes of your extended team, the accountabilities must be equal.

2. Beware Enabling the Brilliant Problem-Employee Syndrome. Closely related to the first point on accountability, I’ve viewed many individuals gifted with technical or creative skills who clearly were deficient in the emotional and social intelligence areas. (No intent to generalize here…just to describe personal examples.)

If you encounter one of these challenging characters, be careful not to rationalize or excuse aberrant behavior with something that sounds like, “That’s just Joe. He’s brilliant, but he struggles to participate in groups without running all over people.” I actually lived this and my own rationalization of the behavior hurt the team and my credibility as a manager.  In the end, it hurt the brilliant individual as well. Take action, provide coaching, training and ample heaping helpings of feedback, and put some teeth into the accountability for acceptable behaviors.

3. Carefully Tailor Professional Development to the Individual. While this is a good management practice for everyone on your team, it’s particularly important to customize the education and developmental opportunities for your gifted team members.

Challenge yourself to identify opportunities for this individual to engage with and learn from the leaders in their field. Encourage them to join and actively participate in relevant industry or professional organizations. And instead of reflexively exposing them to the mostly cookie-cutter training offerings provide via HR, provide something unique. In the past, I’ve sent strategists to Harvard to learn from Clay Christensen, engineers to MIT, marketers to Kellogg and emerging leaders to The Center for Creative Leadership. The results were priceless and the costs trivial compared to the returns these people generated.

4. Ramp up and Amp up the Internal Challenges. I love the idea of applying Ram Charan’s perspective on developing senior leaders: expose them to a series of increasingly ambiguous challenges as part of the learning, developing and testing process.

For those great people I’ve managed who have exhibited that extra skills gear, I’ve learned that it’s easy to bore them into depression with mundane tasks and alternatively, it’s easy to lose them to the pursuit of explaining the unifying theory of everything. Instead of holding back or completely letting go, develop together with the individual a series of deliberate projects that grow increasingly challenging and ambiguous. Provide coaching and feedback and when you encounter performance areas that create problems for the individual, add-in developmental support.

The Bottom-Line for Now:

People are our business as leaders and managers, and they make this work remarkably challenging and incredibly rewarding. Supporting the daily work and on-going development of a gifted professional is in some ways much more difficult than dealing with poor performers. It takes balancing the need for equity across your team with the very real need to feed what is often a tremendous hunger to do more, learn more and experience more. Your challenge is to create the environment and pacing to make this work for all involved.

Don’t miss the next Leadership Caffeine-Newsletter! Register herebook cover: shows title Leadership Caffeine-Ideas to Energize Your Professional Development by Art Petty. Includes image of a coffee cup.

For more ideas on professional development-one sound bite at a time, check out Art’s latest book: Leadership Caffeine-Ideas to Energize Your Professional Development

New to leading or responsible for first time leaders on your team? Subscribe to Art’s New Leader’s e-News.

An ideal book for anyone starting out in leadership: Practical Lessons in Leadership by Art Petty and Rich Petro.

New Leader Tuesday—4 Big Benefits of Coaching Your Teams

Text image with New Leader Tuesday and a variety of management termsThe New Leader Tuesday series is dedicated to helping first-time, early career and even experienced professionals with a “beginner’s mind” progress on their journey towards effective leadership.

“I have no question that when you have a team, the possibility exists that it will generate magic, producing something extraordinary… But don’t count on it.”  -J. Richard Hackman

The operative phrase in the late Dr. Hackman’s quote is, “But don’t count on it.”

Too often and with the best of intentions, we assemble a team of our best and brightest to tackle an important issue and then assuming our job is done and the task is in the hands of these capable people, we step away and wait for the results. And all too often, instead of something magical from our teams, what we get back looks and feels a lot like flailing heading towards failing.

Effective leaders understand the importance of coaching to team success, and they either remain involved in this capacity or, better yet, they ensure that a responsible and objective third party is placed in this role.

At Least 4 Big Benefits of Coaching Your Project and Work Teams:

1. Speed and Focus from the Start. The presence of a coach helps teams accelerate through the forming and storming phases by ensuring clarity of and focus on the purpose of the team. While there’s always some natural and healthy “storming” around the definition of the project and the design of roles and accountabilities, a team coach can help minimize the flailing and ensure prompt and safe passage through the fuzzy front-end of a new initiative. Getting start-up right sets the tone for the much needed collaboration and coordination in subsequent phases.

2. Social Loafing is Stomped Out. Teams are at their best when every member of a group is fully engaged. Sadly, much like the many miserable classroom group projects we experienced in school, there always seems to be one or a few members who are distracted or uninvolved or, afraid to get involved. High performance is only achieved when every team member is actively engaged and participating and a team coach is invaluable to ensuring this takes place.

3. Teaches Teams to Talk. While everyone shows up knowing how to talk, teams need to learn how to communicate. Emotions, opinions, agendas, power and all manner of biases serve to fight against effective communication in groups. Team coaches help parse those out in search of focus on the material issue…mission, scope, facts, framing, decision-making and execution.

4. Helps Navigate Around the Traps. We all know that people working in groups are potentially prone to various traps (e.g. group think, escalation of commitment, Abilene paradox, reliance on the wrong information/data) that threaten to adversely impact decision-making and project outcomes. An effective coach listens and watches for signs of emerging traps and helps teams navigate around them through careful use of questioning and polite but firm challenging of assumptions and issue framing.

The Bottom-Line for Now:

While some initiatives merit bringing in a professional team coach from outside, many project teams will benefit from simply inserting an uninvolved 3rd party who understands that he/she is there to deal with the above topics. Create a brief responsibility description for the team coach…make certain to build in and empower the role in the project charter. Evaluate the coaching component in the post-project debrief and refine the responsibility description to reflect lessons learned.

I’ve worked with organizations where functional managers or executives frequently participated in this activity by reciprocating with each other on different projects. In addition to a positive project outcome, the team members appreciated the help in navigating the sticky issues of group dynamics and performance and the organization took one more step down the road towards high performance.

More Professional Development Reads from Art Petty:book cover: shows title Leadership Caffeine-Ideas to Energize Your Professional Development by Art Petty. Includes image of a coffee cup.

Don’t miss the next Leadership Caffeine-Newsletter! Register here

For more ideas on professional development-one sound bite at a time, check out Art’s latest book: Leadership Caffeine-Ideas to Energize Your Professional Development.

Order one or both books for your team. Contact Art.

New to leading or responsible for first time leaders on your team? Subscribe to Art’s New Leader’s e-News.