Leading in the Trenches: How Well Do You Know Your Customers?

bullseyeNote from Art: Leadership is about driving the right results in the right way.  We often focus on the interpersonal dynamics of leadership and the characteristics and behaviors of effective leaders.  And while those issues are critically important to a firm’s success, so is ensuring that everyone is  focused on the activities that create value.  This inaugural “Leading in the Trenches” post will introduce an on-going series focused on applying effective leadership practices to improving critical organizational practices.

Enjoy!

The word “Customer” takes on a larger than life meaning inside most firms.  It’s bandied about in meetings in slightly reverent tones.  “Oh, the Customer raised this issue.  This must be important.”

It’s used as an argument stopper by those that claim to speak with the Voice of the Customer.  “If that’s what the customers want, we’ll have to give it to them.”

Sometimes, it almost seems like the customer is the enemy.  “They don’t understand our product.  If they would simply attend training, we wouldn’t have to keep simplifying our user interface.”

And at high levels, THE Customer is the reason for new strategies, directions and programs.  Listen to a CEO spout a new direction or shift a paradigm and the name of THE Customer will be invoked somewhere.

Spend some time listening to all of the things done in the name of the customer, and you would be correct if you asked yourself and everyone around you, “who is this customer, anyways?”

I do this with clients (notice the subtle word shift!) and the answers are fascinating.

Them: “Well you know, people who buy are products.”

Me: “Who?”

Them: “You know, consumers.”

Me: “Which ones?”

Them: “The ones with money.”

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OK, that’s a bit of an extreme case, but it happened.  More often than not, I’ll receive a description of a general class of individuals surrounded by demographic and geographic information. When I probe for a detailed understanding of who these people are, why they buy and what key problems they are solving with our offerings the answers begin to resemble the narrative above.

The Issue:

If you don’t know your customers at a sufficient level of detail, including their hopes, dreams and emotions, everything you are doing includes a high degree of guesswork and randomness. Your messaging likely includes a great deal of blah blah about your firm.  Promotional activities are fired from a shotgun, and while they occasionally hit something, there is no viable, sustainable marketing system in place.

Sales efforts are grossly sub-optimized and new product and service development efforts are at best hunches.

Yikes!

It’s time to Grok Your Customers:

The authors of Tuned-In (one of my three most referenced marketing books along with Duct Tape Marketing and Crossing the Chasm) talk in detail about the need to understand individual buyer personas at a deep level. They invoke the term “Grok” popularized by Robert Heinlein in his science fiction classic, Stranger in a Strange Land, and encourage firms to “grok their customers.”

While I don’t encourage the method used in Heinlein’s book…final grokking (if memory serves) occurred once someone died and their remains were made into a nice soup and consumed, if you were able to effectively “grok your customer,” you would come to understand him as well as or better than he understands himself.

The essence of this is of course, you want to understand the customer at an emotional level and use this knowledge to create and deliver messages, products and experiences that address core emotional needs and that fix vexing problems.

John Jantsch, author of Duct Tape Marketing, talks about defining an ideal customer…one that values what you offer, is profitable for you, and values you and the experience so much that he/she will readily refer you. In order to reach the point where your focus is solely on people that value what you do (the ultimate, well-qualified target audience), you’ve got to put effort into pushing beyond the demographics of a class of customers into learning through observation and interview.

Knowing Your Customers is an Issue for Large and Small Alike

In a recent article (somewhere) on the on-going makeover and turn-around program at Starbucks, it was reported that Howard Schultz bowed to internal team pressure to begin forming a detailed understanding of customer personas…a shift away from the traditional Starbucks focus on creating a culture around their mantra of “rewarding everyday moments.”  Accordingly, it is reported that you can hardly walk through Starbucks headquarters without tripping over cutouts of the core customer personas…all named and labeled with demographic and psychographic attributes. Instead of building a culture for an amorphous audience of coffee drinkers, they can focus on defining their stores, products and services for very specific consumers that value what they have to offer.

The Bottom Line:

Quit talking about customers as an amorphous glob of individuals that you bill.  Start understanding who your profitable customers are and importantly, start learning about the real problems that you solve.

Remember, Peter Revson of Revlon cosmetics didn’t sell make-up, he sold hope.  And the person buying a drill at the home store doesn’t need a drill, he needs a hole.

Quit guessing about your customers and start observing, listening and revisiting on all levels how you are engaging with these people that value what you do for them.

Leadership Caffeine-The Cure for Tired Leader Syndrome (TLS)

A Cup of Leadership CaffeineNote from Art: this is clearly tongue in cheek, with just a bit of a biting message!

If only there were a pill to cure Tired Leader Syndrome!

If the drug companies can do it, so can I.  Pack together an entire host of symptoms, name a syndrome and produce the cure.  Of course, the difference between my cure and what we hear on our televisions is that my side-affects aren’t worse than the actual problems.

Here’s my commercial:

Announcer comes on asking, “Do these images look familiar?”

Cue the Visuals:

Scene 1: Various images of clearly demoralized workers shuffling through their work or being dressed down by the boss for their obvious poor results.

Scene 2: A group of employees huddled by the water cooler suddenly grow quiet and disperse as the boss walks by.

Scene 3: (hey, this one’s been done before, kind of, but I’m borrowing it): Shift to a visual of a boss staring out his office window at a workplace clearly in a state of turmoil, and then move to a close-up to the boss’s face with a single tear rolling down his cheek.

Cue the Audio:

Announcer:

  • Are you a leader that’s been in your job for a long time and suffering from the following feelings of discomfort and inadequacy?
  • Are you more concerned about protecting your job than helping your team members?
  • Do your team members stare at their hands or at the ground when you are talking with them?
  • Is your primary motivation making certain that your turf is protected at any cost?
  • Do you and your team show almost no signs of innovation, learning or continuous improvement?
  • Do the long-standing routines that you require of your team members exist solely to make your life easier?
  • Do you find yourself wondering why the idiots on your team can’t solve problems without your involvement?
  • Do you regularly feel like shooting messengers as a response to receiving bad news?
  • When you sit alone in your office, do you wonder what it would be like to truly be good at your job and enthused about your work?

If you experience one or more of these symptoms and especially the last one, you might be suffering from Tired Leader Syndrome or TLS.

Don’t worry, you’re not alone.  This debilitating condition affects a high percentage of leaders that have been in the same role for too long. Left untreated, TLS is often fatal to your career as well as the careers of those in constant contact with you.

However, now, thanks to the miracles of modern medicine and marketing working hand in hand, there’s a cure for Tired Leader Syndrome.

With our pill and your commitment along with a fortune in coaching and a genuine desire to improve, you too can wake up, smell the coffee and rediscover why leading is a privilege and a serious professional responsibility.

Yes, you too can rediscover that your true role is about more than building and protecting your turf. You’ll remember that you are in your role to serve and support others and to drive positive results for your organization.

As part of the process, you will rediscover your passion for encouraging, coaching and motivating others and the great feeling that comes from seeing others succeed and grow in front of your eyes.

You’ll also rediscover what it’s like to lead and work with people that respect you without fearing you.  I know, it sounds ridiculous right now, but over time, you’ll come to understand that this is possible.

It’s not easy to overcome years of bad habits and a final cure in the most severe cases might require shock therapy, including being fired and having to start over on the lowest rung of the ladder.

Cue the Next Set of Images:

Scene shows happy workers, good constructive discussion and a smiling, supportive boss that is welcomed into group discussions around the water cooler.

Announcer:

There are no guarantees and Tired Leader Syndrome is a serious condition.  However, now, you can talk to your Coach about this in complete privacy and if he or she deems you eligible, you can start on your prescription today and start down the road to recovery from Tired Leader Syndrome.

Cue the Final Image:

Boss looking out the window with a  smile and look of satisfaction on his face.

New, Fast Talking Announcer:

Possible side affects include the recognition that you are not fit to lead, severe stomach cramping, hang nails, toe fungus and a serious loss of self-esteem.  If symptoms worsen, see your doctor or leadership coach immediately.

The Bottom Line:

There is no miracle cure and no pill for Tired Leader Syndrome other than the recognition that leadership is truly a privilege and that you owe it to yourself and everyone around you to stay fresh, focused and committed to the role.  I’ve seen many good leaders grow tired and then wake up thanks to a new assignment, a new boss that helped revive their spirits or as part of recovering from an illness or a job loss.  I’ve also met more than a few that we’re too tired mentally and lacked the resolve to wake up and start leading again.

For those that refuse to take progress, I wish you a quick retirement.  For those that are willing to take on the fight to overcome the slings and arrows of corporate outrageousness and creeping TLS, you have my complete support and regular encouragement here at Management Excellence.  Focus and hard work are the only miracle cures that I’ve found to date.

Guest Post-A Fresh Voice on Developing Executive Presence

Fresh ideas

Note from Art: Today’s post is from Jeff Hornstein, a Speaking Coach and someone passionate about helping individuals and teams develop their critical presentation skills.  I invited Jeff to share his thoughts and ideas on “Executive Presence” and he was kind enough to contribute this post and his wonderfully useful pdf guidebook, Communicating Credibility. Enjoy and please share your thoughts here in the comments section or feel free to reach out to Jeff directly.  I’ve included his bio and contact info at the end of the post.

Executive Presence by Jeff Hornstein:

Two years ago I had the opportunity to hear Colin Powell (the former Secretary of State for the United States), speak live for about 45 minutes at an event in Chicago.  About 5 minutes into his presentation, I noticed how captivating he was, and I turned to my colleague and said – “that man has executive presence.”

You know it immediately when you see someone with executive presence, don’t you?

If you don’t feel you have executive presence, have you wondered if those lucky ones that do have it are just born with it? Are you worried that you might not have received that special chromosome?   Or have you ever thought, “oh well, I guess I’ll never be a politician or a senior business leader since most of them seem to have it too”?

I’d like to share my perspective with you regarding: what executive presence is and how to describe it, why it is important, and if you don’t have it – can you be trained and developed to have it?

What is it about Colin Powell or others we know that instill in us this sense that they have executive presence?  I don’t know if I can define it in one sentence, but here goes:  People with executive presence seem to have a natural ability to engage and influence their audience, instill them with a strong sense of their self-assurance, while possessing the ability to shift and flex with the audience as needed.

Here are some additional common descriptors I’ve heard when describing someone with executive presence: confidence, power, charisma, agility, awareness, great listener,  present, focused, convicted – yet open to hear others’ points, polished, attractive, motivational, inspirational, trustworthy, professional, wise, and clear.

Why is it so important?  Similar to the adage about “people buying from those they know, like and trust,” I believe that people want to be led by those they are inspired by, have confidence in, and trust.  How many of us have been with an organization whose leaders did not inspire, who preached flexibility, but demonstrated the opposite, and maybe worse, appeared unsure about critical information and decisions?

How many “at bats” do you or your teams get with clients or prospects?  Of course, you want to put your best foot forward.  None of us will thrive in business without have the majority of our “at bats” be successful.   And yet, while this is one key way to distinguish you from your competition, many people do not develop this critical attribute.

If I didn’t get that special chromosome, can I still develop this attribute?  For the past 11 years I have worked directly with some 12,000 business professionals in the arena of “executive presence.”  My experience tells me the answer is – absolutely you can!

Does it come easier for some people?  Of course, but that does not mean you are up the proverbial creek without a paddle!  I won’t promise that you can develop the presence of a Colin Powell, but, with a plan, hard work, a lot of practice, feedback, and most importantly an open mind, you certainly can make serious strides in developing your executive presence.

Just like seeking to become a star professional athlete (which I gave up on at about age 16), the best coaches in the world could not turn me into the next Michael Jordon or Tiger Woods. However, great coaching and hard work have definitely helped improve my game of Horse and drive down my scores on the links.

(Click here to download Jeff’s “Communicating Credibility for additional useful tips)

How do you develop this attribute?  Here is a short list of steps to take:

  • Observe leaders you have confidence in, trust and are inspired by.  Pay close attention to what they say, how they say it, what they do, and make note of their mindset or attitude.   Does it all seem to be in alignment, or do you have a “funny feeling” something just doesn’t seem right?  If you experience that feeling, see if you can identify exactly what is out of alignment.  By observing others with tuned eyes and ears, you will learn what is effective and what is not.
  • Do a thorough self assessment and take an inventory of your skills.  Seek honest, balanced feedback from someone who knows what to look for and will be honest and blunt with you.  Once you recognize your strengths, you can leverage them to create new habits.  (You can go to our web site at www.thespeakerschoice.com, sign up for our micro-newsletters and download a free e-booklet with tips and suggestions for body language and voice suggestions.)
  • Know that how you feel you are being perceived is not necessarily a match for how others’ perceive you.  Most often there is a mismatch.  We are usually much harder on ourselves than our listeners are.  When we review video with clients and ask them about strengths and development areas, it is very common for them to tell us about all their “weaknesses.”  Conversely, those same folks often will struggle to tell us about their strengths.   It is usually a very eye opening experience for them when we point out positive and developmental feedback.  A common response is “wow, I think my anxiety did not show as much as I thought it would,” which leaves them with a greater sense of confidence.
  • Combining that feedback with seeing yourself on video (and getting feedback, feedback and more feedback) is about the best way to boost your executive presence.

And last, but definitely not least, It’s all about the mindset!  Assuming you know your content inside and out, you’ve mastered the key body language/voice elements, the last and most important step is having the right mindset.  A focused, winning mindset has the power to help you transcend all the other factors.

Jeff Hornstein is President of The Speaker’s Choice, a training and coaching company which works with business professionals who need to speak with credibility, influence, and impact, regardless of the venue.  Jeff has worked with a number of large clients, including Allstate, Baxter Healthcare, CME Group, and Gallup Consulting.  He has also worked with numerous small business owners, mostly in the professional services arena.  He received his BS in Industrial Technology from Illinois State and an Organization Development Masters level certificate from Benedictine University.     He stays fit by participating in kickboxing and bikram yoga, enjoys tinkering around the house, but mostly loves to spend time with his wife and children.

Building Better Leaders-One At A Time

Learn & LeadI had an interesting kitchen table discussion recently with a friend who questioned my belief in the ability to change the world by helping support the development of effective leaders.

Note to everyone: while disconcerting, it’s healthy to have people question your view of your ability to change the world every once in awhile.  Sobering, but healthy.  If nothing else, it helps you re-examine the strength of your convictions.

His point: for every one person that actually “gets it” and develops into an effective, values-driven and people-focused leader, dozens of “incompetent idiots” will end up in positions of responsibility and the cycle of horrible leadership and lousy leaders will continue.

There’s some truth in my friend’s cynical view of the world.  In fact, the weight of evidence is much more on his side than on the side of those of us that believe that our efforts will actually make a difference.

However, regardless of the overwhelming evidence against us, I remain steadfast in my (Quixotic?) belief that the size and complexity of the challenges that we face on this third rock from the sun will require the best leaders and the best of our leaders.  I also believe to my core that the only way to develop the next generation of effective leaders is one at a time, step-by-step and person-by- person.

I make no secret that I focus my development energies on two groups of individuals: early career professionals and a group that I describe as emerging senior contributors. The early career professionals are typically first-time leaders and my emerging senior contributors are those moderately experienced professionals that are ready to step up and make a difference on a larger scale.

These are the groups where good coaching, strong mentoring and plenty of tough assignments will have the greatest impact. Help one first time leader “get it” from the start, and she will spend a career paying it forward.  Help one emerging senior leader or senior contributor learn how to make a difference the right way, and watch as organizations and individuals are transformed on a large scale.

So, while my cynical but honest friend might have the numbers on his side for now, it’s not clear to me that he will win in the long-term.

My question for you: what are you doing to support the development of great and future leaders on your team?  You too can help rebalance the equation.

Note from Art: A busy few days on the road will find it challenging for me to post anything but some short snippets.  However, I am excited to have a Fresh Ideas guest post on tap on “Developing Executive Presence” from Jeff Hornstein, proprietor of The Speaker’s Choice and a professional speaking coach and an all-around great person.

One thing that never goes out of style is our need to improve our confidence and competence as a speaker.  Like it or not, we are judged in part by how confident and capable we are in presenting our ideas and ourselves, and for many, this is a vexing career issue.  In his guest post, Jeff will share his thoughts and even offer a helpful free booklet for download, filled with ideas on  how we can all improve our confidence and executive presence.

Leadership Caffeine-The Times Choose the Leaders. Is it your time?

A Cup of Leadership CaffeineThe Leader’s To-Do List, Circa Late 2009

  • Continue to do more with less.
  • Respond to on-going adversity and seemingly overwhelming odds with steely determination visible to all.
  • Fire a few more good people. People that I hand picked.  Hope that this is the last of that.
  • Search for and celebrate signs of improvement.
  • Search for opportunities to improve, renew and reinvent.
  • Get everyone focused on improving, renewing and reinventing.
  • Wonder whether this is the new normal?
  • Remind myself not to feel sorry for myself.  This is what I’m here for.

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Trust me, there’s nothing about the above list or this post that is meant to sound like whining, complaining or self-pity.

And yet, there is an undeniable dark reality here.  These are tough times to lead.  The times and tasks can sap the energy and spirit out of the strongest of us.

The times choose the leaders.  It doesn’t work the other way.

If you’ve been around the block for a few decades as a leader, this To-Do list doesn’t feel as good as the one you had for most of the 90’s and the middle of this decade.  However, the benefit of your experience is that you know that we’ll find our way through this fog of uncertainty and fear and doubt.  It doesn’t matter that you don’t know the absolute path.

  • You know that recovery and renewal are outcomes of a process of discovery.
  • You know that the faster you get people focused on searching for answers instead of looking for monsters, the faster the process generates results.
  • Younger leaders survive on the optimism of youth.  Veteran leaders survive on wisdom born of time and experience.

The leaders in times of prosperity are rarely the leaders that poured the foundation of prosperity.  They take the credit and that’s OK. Real leaders don’t thrive on credit.

History Provides Powerful Examples to Learn From:

The American revolution very likely should have failed.  The first time.  Perhaps the outcome was inevitable given size and distance, but we in America owe an unending debt to the unflagging spirits of a few that stood strong in the face of overwhelming odds and grossly insufficient resources.  Franklin in my opinion was the designer…the architect of the nation. He provided the quiet leadership that allowed the right things to happen.  But Washington was undeniably the soul and spirit that carried the hopes of the people and a rag tag band of farmers and merchants on his shoulders.

Lincoln.  A lesser person might have capitulated and allowed two countries to form instead of sending tens of thousands to their deaths.  Popular opinion almost always encourages compromise over more pain. Right was so much harder in this case than settling for an easier wrong.  That formula generally holds true.

Normandy was the crowning moment of a generation.  Freedom was secured inch by inch by a relative few that understood that the process required facing near-certain death.

History provides the grand examples of leadership and leaders as larger than life heroes.  It also provides valuable context and instruction.  In spite of their now mythical status, the reality is that none of Washington, Franklin, Lincoln and Roosevelt, Churchill or Eisenhower and his generals knew whether they would succeed, much less how to pull it off.

What they understood was that victory was an outcome of a process that took fear and uncertainty and distilled it into focus on smaller goals and actions to reach those goals. They learned from failures, changed approaches and learned some more, eventually getting it right.

So just when things seem overwhelming…when the numbers are heading in the wrong direction and when your team is looking to you for a sign of hope and for guidance, take solace in knowing that the times have selected you to lead.

It’s time to remember why you are here and get on with the process.